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Menu Group: File Maintenance
Before you can set up employee direct deposit accounts you must set up the bank codes that will apply to your employees. For every bank that your employees deal with you must set up a bank record. The bank record will contain the transit code, that combined with the account code on the employee record will produce the bank account routing. See Direct Deposit Bank Code set-up for more information on bank codes.
Once your bank codes are set-up you may use them in the employee profile. You can define any number of deposit banks for each employee with any combination of fixed dollar and percentage amounts in the profile. If you choose to use only percentages they need not total 100% because the system will produce a check for any balance after allocating the check to the various banks. If you use the fixed dollar method and the employees net pay is less than the amount to deposit then the system will reduce the direct deposit amount starting with the amount that has the lowest priority.
We have designed the direct deposit module with enough flexibility to handle any task. In most cases the employees will not have more than one bank account, but rest assured that if they have multiple accounts the software will have no trouble meeting the need.
The above frame shows that there are two accounts for the highlighted employee. Clicking the add button allows you to enter another bank code. Clicking on one of the lines will result in the next screen:
This frame allows you to add or modify a bank code. The Direct Deposit Bank Code must be entered and must exist in the bank file. The Bank Account Number is the employee account number at his/her bank. The Account Type may be checking or savings and the Priority may be set by using the slider bar. Priorities may be any number between 1 and 9 with 1 being the highest. The priority allows you to control how amounts are removed when there is not enough funds to cover all the direct deposit amounts. This may happen if you have set up multiple accounts with fixed dollar deposits to each. If the total net is less than the total amount to be deposited then the system will remove deposit amounts based on the priority. The lower priorities will be removed first.
The Payment method may be either dollar ($) or percentage (%) and the amount will be either a fixed dollar amount or a percentage based on the Method. In the example above the 100.00 represents a fixed dollar amount.
US Version
The US screen has one extra field called Pre-notes. This field is used to set the pre-notification field on the transmission file to the NACHA. Set the field to a value representing the number of pre-notifications you want to send. The system will count down and stop when the value is zero. If you don't want to send any pre-notifications then just leave this field zero.
Last Update October 20, 2006