Menu Access:
Character: EDI 4 10
GUI: Not yet implemented
Use this function to maintain suspended payments that are loaded into to the system
using the Receive EDI Data function. It can also be used for the creation of new suspended
payment records, as well as the deletion of inactive suspended payment records.
You will be prompted for a payment receipt number. This is a number assigned to each
suspended payment record created. You can create a new suspended payment, or copy from an
existing record. Use the |UP/DOWN ARROW| keys to browse the available payment receipt
numbers that are on file.
After choosing the payment receipt number you want to work with, you will be asked for
information about the suspended payment, such as the customer number, document (check)
number, transaction code, and banking information. See the field descriptions section
below for more details.
After entering basic information about the suspended payment, you will then be prompted
for the reference (invoice) numbers used on this payment. You can create a new reference
number for this payment receipt number, or copy from an existing record. Use the |UP/DOWN
ARROW| keys to browse the available reference numbers on file for the payment receipt
number chosen.
Once you have selected the reference number to work with, you will then be able to edit
the entity codes, amounts, G/L codes and job numbers for each distribution line used when
paying off invoices. See the field descriptions section below for more details.
| Field | Description |
| Pay-rec-no | Enter the payment receipt number that you wish to update. You can use the |UP/DOWN ARROW| keys to view existing records.Pressing the |ZAP/COPY| key will have the following effect: If the payment receipt number exists, then you can delete it. If the payment receipt number does not exist, then you can copy it from another record. |
| On-hold | Enter "yes" to place this suspended payment "on hold", or "no" to take this suspended payment of off "hold" status. Placing a suspended "on hold" will ensure that the system does not attempt to convert this suspended payment when the Convert Suspended Payments function is run. A suspended payment should be placed "on hold" if there are issues with a particular suspended payment that cannot be resolved in a timely fashion. |
| Cust-no | Enter the customer number to use for this suspended payment. If a customer number is entered, it is validated against the CUSTOMER file. |
| Trans-code | Enter the transaction code to use for this suspended payment. If you leave the value blank, it will be default to "PC" (i.e. Payment by Check) when this suspended payment is converted. |
| Trans-date | Enter the transaction date to use for this payment when it is converted into a cash receipt. |
| Document | Enter the document (check) number used to make this payment. |
| Currency-cod | Enter the currency code to use for this payment when it is converted into a cash receipt. |
| Deposit-no | Enter the deposit number for this suspended payment, if known. A deposit number is commonly used when lockbox payments are processed. |
| Deposit-date | Enter the date on which this suspended payment was deposited in the bank, if known. Deposit dates are commonly used when lockbox payments are processed. |
| Dep-transit | Enter the deposit transit/routing number for this suspended payment, if known. A transit/routing number indicates the bank and branch number for this deposit. The deposit transit/routing number can be used for tracing purposes, if there are problems with this suspended payment. |
| Dep-account | Enter the bank account number used for this deposit, if known. The bank account number can be used for tracing purposes, if problems arise with this suspended payment. |
| Bnk-batch-no | Enter the bank batch number used by the deposit number for this suspended payment. The bank batch number can be used for tracing purposes, if there are problems with this suspended payment. |
| Pay-transit | Enter the transit/routing number used for this suspended payment, if known. A transit/routing number indicates the bank and branch number from which this payment is being made. The payment transit/routing number can be used for tracing purposes, if there are problems with this suspended payment. |
| Pay-account | Enter the bank account number used for this payment, if known. The bank account number can be used for tracing purposes, if problems arise with this suspended payment. |
Use this frame to enter information about the references (invoices) being paid using this payment receipt number, or enter information for a new reference number being paid using this payment receipt number.
| Field | Description |
| Reference | Enter the reference (invoice) number that you wish to update. You can use the |UP/DOWN ARROW| keys to view existing records. Pressing the |ZAP/COPY| key will have the following effect: If the reference number exists, then you can delete it. If the reference number does not exist, then you can copy it from another record. |
| Distr-ent | Enter the distribution entity to use when a reference (invoice) number is
paid. The entity to use will depend on the type of payment being made (i.e. payment,
discount, allowance, etc.). The value for the entity will be defaulted from the A/R
control record, if the A/R module is installed. If a distribution entity is entered it
will be validated against the ENTITY file. Otherwise, the default value will be used when the suspended payment is converted into a system payment using the Convert Suspended Payments function. |
| Distr-amt | Enter the distribution amount to use when a reference (invoice) number is paid. |
| Distr-gl | Enter the distribution general ledger (G/L) code to use when a reference (invoice) number is paid. The G/L code to use will depend on the type of payment being made (i.e. payment, discount, allowance, etc.). The value for the G/L code will be defaulted from the A/R control record, if the A/R module is installed. If a distribution G/L code is entered it will be validated against the GL-ACCOUNT file. Otherwise, the default value will be used when the suspended payment is converted into a system payment. |
| Distr-job | Enter the distribution job number to use when a reference (invoice) number is paid. The job number to use will depend on the type of payment being made (i.e. payment, discount, allowance, etc.). If job numbers are entered, they will be validated only when the suspended payment is converted into a system payment using the Convert Suspended Payments function. |
| Memo | Enter a descriptive memo for this reference number, if necessary. |