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Menu Group: File Maintenance
The first step in setting up the payroll is defining the setup parameters. These parameters control many aspects of the system as will be seen below.
Each parameter screen will be shown followed by a description of each parameter. Some of the parameters, particularly the System Parameters although they are displayed, cannot be changed.
Include Bank Reconciliation
If you will you be doing a bank reconciliation within the payroll module then click the box, if not leave it empty.
Show Employers Share
Show employer share on Manual check. When generating taxes for manual checks the system will display the results of the calculation. Part of the calculation is the determination of the employer shares. Do you want to see them displayed. If yes, click the box; if not leave it empty.
Create Alias DB
Used for interfacing to different GL
Payroll Frequency
Frequency of run. Set to 52 for weekly, 26 for bi-weekly, 24 for semi-monthly, or 12 for monthly. 100 for combination payrolls.
Hours in Standard Work Week
Default number of hours in a standard work week.
Gross Amount Warning for Hourly Employees
Warning limit for gross for hourly employees. Used on the check register. If an employees gross pay is more than this amount a warning message will be printed. The payroll will still run as usual.
Hours Worked Warning for Hourly Employees
Warning limit for hours.
Gross Amount Warning for Salary Employees
Warning limit for gross for salaried employees.
Suppress Print....
Choose yes or no to suppress the printing of the SSN/SIN on the employee stubs.
These setup parameters control aspects of the Time Posting programs.
Create Hourly Transactions
Create automatic salary transactions for hourly employees.
Allow Negative Balance in Vacation Bank
Display an error message if Vacation bank time goes negative. Click for yes.
Allow Negative Balance in Sick Bank
Display an error message if Sick bank time goes negative. Click for yes.
Allow Negative Balance in Time Bank
Display an error message if Time bank time goes negative. Click for yes.
Remove GL Default Code
Remove default GL Debit code in time posting programs. Click on for YES, off for NO
Allow Rate to be Overriden
Allow pay rate to be overridden for Banked time. Click on for YES, off for NO
Use Reason Code for Sick Pay Payouts
Allow posting of a reason code when posting a Sick Pay payout. Click for Yes.
Display Vacation by Year
Display Vacation History by Year when viewing. Also allows for entering the apply year for the vacation payout. See Vacation Table Setup for more information. Click for yes.
Allow Posting of Time Outside Current Period
Allow posting to future pay periods. Click for yes.
Add Leading Zeroes
Append leading zeroes when inputting G/L codes. Click for yes.
Time Posting, Default Trans Date
Default transaction date to last transaction posted. Click for yes.
Time Posting, Default Trans Type
Default transaction type to last used. Click for yes.
Post Other Time Worked - Override Employee Department
On = default department from previous transaction, Off = default to employee department on each transaction.
Post Other Time Worked - Suppress Rate for Sick Pay Transaction
Suppress rate when posting sick pay transactions
Post Other Time Worked - Suppress Rate for Vacation Transaction
Suppress rate when posting vacation pay transactions
Post Other Time Worked - Create Separate Cheque
Controls the default setting for creating a separate cheque when posting vacation pay outs. If clicked then the vacation transaction will be defaulted to print a separate cheque.
Post Other Time, Focus Field
Focus field on when starting a transaction. This number will indicate which field the system returns to when starting a new transaction. Possible values are:
Use Vacation Setup Table
Set once for new company. Indicates whether to use vacation tables or straight percentage from the employee master. Click for yes.
Create Vacation History Payout By...
Date to use when creating Vacation History records Can be either the pay period ending date or the transaction date.
Date for Vacation Accruals
Date to use when calculating vacation accruals. The three choices are: start date, seniority date, or vacation date. This date will be used when creating time per length of service type accruals.
Date for Sick Time Accruals
Date to use when calculating sick accruals. The three choices are: start date, seniority date, or benefit date. This date will be used when creating time per length of service type accruals.
G/L Interface Included
G/L Interface included. Click on for yes
Pay Splitting Included
Pay splitting included (used by Back Date procedure)
Validate G/L Codes
Validate G/L code against chart of accounts. If you are using payroll standalone then leave this un-clicked.
Update G/L from Vacation History Maintenance
If this switch is clicked on then labour records will be created when you adjust vacation accruals manually. Once labour records are created the G/L will be updated also (if installed).
Update G/L from Sick History Maintenance
Same as above
Update G/L from Time Bank History Maintenance
Same as above
G/L Entity
G/L entity for Interface (for standalone payrolls only)
Overtime Calculation
Method for handling overtime. Overtime can be calculated as a premium or absolute. Can be set to include in regular time or for a premium calculation. See Example.
Use Marginal Tax Rate
Use marginal tax in overtime calculation - for Canadian Payroll only.
Self explanatory
The file location (full path) and name of the output file to be used in the ROE Batch file generation. The file name must have an extension of ROE.
Self Explanatory
These settings are used to control the system flow. The only field you can edit is the last cheque number used.
Last updated October 20, 2006