...Menu...
Menu Group: File Maintenance: Vacation/Sick Pay/Time Bank Set-up
Vacation plans are designed to handle multiple vacation situations. Any number of plans may be recorded, all with different vacation criteria. The vacation table code created here is entered on the employee master file. The entry in the employee master works in conjunction with the pay period table and the employee vacation date (the date used is determined by the value in the Payroll Settings - Date for Vacation Accruals) to determine when to calculate the vacation accrual. For example you may create a plan that will accrue 8 hours per month of service. In this case the vacation calculation will be done on a monthly basis for the employees under the plan. The calculate vacation switch in the pay period table will be checked for each period where you need to do the vacation analysis. However, if you are using a percentage based vacation accrual then the calculation will be done every pay period regardless of the switch setting in the pay period table. This is because percentage based accruals are based on gross and must be calculated every pay period.
Accruals are only considered for EBD's where the vacation switch in the EBD file is checked. (For US Payroll see this EBD screen)
The Start Month is used for companies who accrue vacation pay into vacation "years". For example, your vacation year may start on May 1. In this case the start month will be 5. Accrued vacation for the period May 1,2003 to April 30,2004 will be accrued to 2004. Using this feature also allows for posting of a year apply when processing vacation payouts. To use this feature set the Payroll Setting - Display Vacation by Year to Yes.
The Calculation Method defines the meaning of the Service Length; if the method is Hours then the Service Length will be represented as hours, if the method is Year then the measurement is in years. For example you may wish to define a table that says between 0-5 years the accrual amount is X etc. If the method is hours then the service length will be defined as between 0-500 hours accrues X, 501-999 hours accrues Y, etc.
The Accrue Type can be either H, %, or P. If the method is H the accrual amount will be in hours (8 can represent a full day if your day is 8 hours), if the method is % then the amount will be a percentage of all EBD amounts where the vacation switch is on, and if the method is P then the accrual will be a percentage of hours for all EBD's where the vacation switch is on.
The maximum amount is used to ensure that the total banked vacation pay is not exceeded. The system will check the total in the employees bank and compare it to this maximum when doing the accrual.
The second, third, and fourth page allow for the definition of 20 break points.
The three EBD's are used to define the category for the payment of vacation and for the accrual. The G/L codes for each EBD can be blank; in this case the G/L code will be generated from the EBD. If the G/L code is non blank then it will be used.
Payment EBD No:
For employees under the plan this will be the EBD used when vacation pay is paid out. The G/L codes will be retrieved from the EBD and can be changed to any valid code.
Lump Sum Payment EBD:
Similar in use to the Payment EBD this EBD is used when vacation pay is paid out as a lump sum. The G/L codes will be retrieved from the EBD and can be changed to any valid code.
Accrual EBD No:
Similar in use to the Payment EBD this EBD is used when accruing vacation pay. The G/L codes will be retrieved from the EBD and can be changed to any valid code.
Last Update October 20, 2006