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The switches on this screen carry the same meaning as for the Canadian version. There are some different fields: Tip-method controls how an earning category will be treated in the Tip calculations and the State field that will only be activated for state tax EBD's.
| Field/Switch | Description |
| Hours entered | Click for EBD's used to track hours. Will allow the posting of hours in Post Time Worked and Post Other Time Worked. |
| Accrue Vacation | Click if this category will be considered for the Vacation calculation. |
| Shift Premium | Click if this EBD is used for recording shift premiums. Used in conjunction with the Shift Premium field (see below). When Posting Time a shift premium will be created when you enter this EBD for the transaction. |
| Maximum Limit | Click if this EBD will carry a maximum limit, for example a loan. |
| Apply Overhead | If you wish to use this calculation in the overhead calculation click the box. |
| Apply to Special Pay | Used for controlling which EBD's are processed in a special pay run. For example you may define a special pay run where salaried employees are not paid, then the switch would be ticked for EBD 120. See the Pay Period file for more information about special pay runs. |
| Accrue Sick Pay | Click if this category will be considered in the Sick Pay calculation. |
| Workers Comp | Click if this category will be considered in the Workers Compensation calculation |
| Carry Forward | Applies to deduction categories only. Allows you to apply and remember deductions for employees who are on leave. Will only apply to fixed dollar deductions. |
| PERS | Click if this category will be considered in the PERS calculation. |
| Tax Switches | For example if the EBD is an earning or benefit type EBD, then turning off the Federal tax switch will result in that EBD not being taxed. On the other hand, if the EBD type is a deduction then the Federal tax switch will determine whether to reduce the gross pay before calculating tax. This feature allows you to define deduction EBD's that are taken out of the gross before calculating tax, for example a Retirement Savings Plan or IRA |
| Week Taken | Applies to deductions only. Used as default for a fixed deduction allows you to define a deduction that will only be applied in the indicated pay periods within the monthly cycle. In a weekly pay environment 12345 means that the deduction will be applied in every period. 12 would mean apply the deduction in periods 1 and 2 of the month but not in 2,3, or 5. |
| Employer Share | Applies to deductions only. If the deduction carries a corresponding employer share then the EBD for the employer share would be entered here. This way the two EBD's (employee and employer share) can be related for reporting purposes. |
| Tip method | Used for the Tip Allocation calculation. |
| Shift Code | The shift code to use if the shift premium switch is set. |
| State | System maintained. |
| W2 code | This code is used to define the earnings category for box 12 on the W2. See Tax Form Setup for more information about this box. For information about the letters (a-z) see the IRS publication: Instructions for forms W2 and W3 on the IRS site. |
Last Updated 10/20/2006