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Menu Group: File Maintenance: Vacation/Sick Pay/ Time Bank Set-up
Sick pay plans are designed to handle multiple sick pay situations. Any number of plans may be recorded, all with different criteria. The sick pay table code created here is entered on the employee master file. The entry in the employee master works in conjunction with the pay period table and the employee seniority, start date, or benefit date (the date used is determined by the value in parameter 123) to determine when to calculate the sick pay accrual. For example you may create a plan that will accrue 8 hours per month of service. In this case the sick pay calculation will be done on a monthly basis for the employees under the plan. The calculate sick pay switch in the pay period table will be checked for each period where you need to do the sick pay analysis. However, if you are using a percentage based sick accrual then the calculation will be done every pay period regardless of the switch setting in the pay period table. This is because percentage based accruals are based on gross and must be calculated every pay period.
Accruals are only considered for EBD's where the sick pay switch in the EBD file is checked. (For US Payroll see this EBD screen)
The Calculation Method defines the meaning of the Service Length; if the method is Hours then the Service Length will be represented as hours, if the method is Year then the measurement is in years. For example you may wish to define a table that says between 0-5 years the accrual amount is X etc. If the method is hours then the service length will be defined as between 0-500 hours accrues X, 501-999 hours accrues Y, etc.
The Accrue Type can be either H, P, or %. If the method is H the accrual amount will be in hours (8 can represent a full day if your day is 8 hours), if the method is % then the amount will be a percentage of all EBD amounts where the sick pay switch is on. If the method is P then the amount will be a percentage of all EBD hours where the sick pay switch is on.
The maximum amount represents the threshold at which point the automatic accrual stops. For example if the maximum amount is 20 hours then accruals will stop when this threshold is reached. When the banked time is reduced via a payout then the system will accrue again until the threshold is reached.
The absolute maximum indicates the amount that can be banked, regardless of any pay outs. Once this is reached , the accrual will stop, even if sick time is paid out of the bank and the bank goes under this absolute maximum amount. If zero, then the system only checks the maximum amount field and can accrue again after pay outs.
Maximum accrual type is the indicator of hours or percentage used in the
calculation of the maximum. If it is "h" the system uses the hours field in the
vacation history records when verifying if someone has reached their max. If P or % is
used, it uses the amount field.
The second page allows you to define up to 10 break points for the definition.
The four EBD's are used to define the category for the payment of sick and for the accrual. The G/L codes for each EBD can be blank; in this case the G/L code will be generated from the EBD. If the G/L code is non blank then it will be used.
Payment EBD No:
For employees under the plan this will be the EBD used when sick pay is paid out. The G/L codes will be retrieved from the EBD and can be changed to any valid code.
Accrual EBD No:
Similar in use to the Payment EBD this EBD is used when accruing sick pay. The G/L codes will be retrieved from the EBD and can be changed to any valid code.]
Family Sick EBD No:
For employees under the plan this will be the EBD used when family leave is paid out. The G/L codes will be retrieved from the EBD and can be changed to any valid code.
Lump Sum Payment EBD No:
For employees under the plan this will be the EBD used when sick pay is paid out as a lump sum. The G/L codes will be retrieved from the EBD and can be changed to any valid code.
Last Update October 20, 2006